Northeast Baseball and Softball Associations...

By-Laws
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History


The Northeast Baseball and Softball Association's Articles of Incorporation date back to 1990.  Prior to that the progenitor organization of this association would have been known as the "Sunnyside League".  Financial assets from this original entity handed down through the years is what constituted the $100,000 contribution to the Central Plains Youth Sports Complex development.  

Last season, our first as a non-member of the Wichita-Heights Junior Baseball and Softball League, our teams became a league apart. The focus was to set as a goal a minimum of six teams per division which we accomplished.  This year our efforts to build a sufficient league base to inhabit a new facility continue.  Our duty to serve as the nucleus of teams to draw additional members remains, yet still we reach out to more entities to create choices for players, parents, and coaches and begin offering upper and lower divisional levels of play.

The Northeast Association Board of Directors have been meeting to continue marketing the new facility and attempt to find additional organizations striving for the mutual objectives to enhance player participation and increasing community value.  We continue to be an organizational body for the Central Plains Youth Sports Complex. 

Below is a tentative timeline for development of league operations:

November Organizational Structuring, Board Membership and volunteer Identification, Marketing of New League

December Marketing to Existing Membership, Coaches Identification and Certification Renewal. Early Roster Development, Discount Cards, Christmas Break

January Marketing Early Registration and Clinics

February Marketing Team Registration Deadlines

March Scheduling Process Begins, Mandatory Coaches Meeting

April  Begin League Play

May    Central Plains Youth Sports Complex *Grand Opening*

June  Regular Season play

July   Regular Season Completion\State Tournaments

August Fall League registration

September  Fall League begins

October Fall League completion


Our main questions remain.  Will the fields be ready on time? Do we have enough teams to make a viable schedule? Our answer to the first question is again to start the league at our current location, Planeview Park on S. Oliver, and move to the new site as the construction is completed.  Construction delays can not impact our registration.   When fields spring forth at the new site players will already have their season under way.

Among the constant concerns.  Identification of Northeast Board of Directors and organizational structure to member participants. Rectify lapses in the team registration process. Address incomplete coaches certification. Engage in consistent enforcement of rules. Develop an improved Softball initiative.   

As a result the Northeast District board members meet regularly to resolve these issues and to determine the best direction of an organization that manages 30 teams of baseball\softball players.  With the limited development of the new complex already begun the time is at hand to lend our support by serving as the core of teams for an entirely new league entity.  It is one thing to be a single man with a vision for field development.  It adds a little more when there is a group of dedicated youth sports administrators climbing on board as volunteers working towards that end.  It is something else entirely when there are thousands of players, parents and grandparents screaming for completion.

Board of Directors
Aaron Kealey, member
Terry Williams, member 
Lee LaMunyon, member
Bob Sinks, Umpire Co-ordinator
Quincy Utter, Field Maintenance Supervisor

By-Laws
NAME AND OFFICE

      Article I

      A. The name of this corporation shall be NORTHEAST BASEBALL/SOFTBALL ASSOCIATION.

      B. The principal office of this corporation shall be in the CITY OF BEL AIRE, SEDGWICK COUNTY, KANSAS

      C. The corporation’s purpose is as stated in the Articles of Incorporation

      MEMBERS

      Article II

      A. Each parent listed on the duly completed annual registration for his or her child who has been accepted as a participant in the Association’s activities shall be a member of the Association, with all rights and privileges thereof, from April 1 of the year of such registration until April 1 of the following year.

      B. The rights and privileges of membership shall include the right to vote for the board of Directors and to appear before the Board of Directors at any Board meeting.

      C. No member shall interfere with the operation of any game, including disputing plays, except a Director or League Representative requested to do so by a Coach or Umpire.

      D. The annual meeting of members shall be held in October of each year, upon 30 days notice by mail to all member, at such time and place as determined by the Board of Directors. The Board of Directors may call for a special meeting of member, which may be held upon 10 days notice by mail to all members. A quorum for any meeting of members shall be thirty (30) members. The decision of a majority of members present at any meeting of members shall be the decision of the membership, except as otherwise herein provided.

      BOARD OF DIRECTORS

      Article III

      A. The corporation shall be administered by its Board of Directors. All property and business affairs of the corporation shall be managed by it’s Board of Directors.

      B. The Board of Directors shall consist of 11 Directors. A Director must be a member of the corporation at the time of his election as Director. Five directors shall be elected by members at the annual meeting held in even- numbered years. At the annual meeting of members held in 1990, the five directors who are listed last in Article NINTH of the Articles of Incorporation shall be succeeded by newly-elected directors. The remaining six directors shall be elected by members at the annual meeting of members held in odd- numbered years.

      C. The term of office for a Director shall be two years, renewable by election

      D. In the event of a vacancy on the board of Directors, the Board shall elect a replacement, who must be a member, at the next regularly scheduled meeting or a special meeting of the board. The new Director shall serve the balance of the unexpired term of the vacated position.

      E. The board of Directors shall establish procedures for the orderly operation of the corporation, and shall schedule their meetings as they deem appropriate. Meetings of the Board shall be held whenever called by the President, or in his absence by the Executive Vice President, or by a majority of the directors, upon personal notice or notice by mail to each director.

      F. A quorum of directors will be 6. A quorum of directors must be present for business to be conducted. A decision of the majority of directors present shall be the decision of the Board, except that no action may be taken by the board except upon the affirmative vote of at least five directors for such action.

      G. The Board of Directors shall organize all youths completing a valid registration form, and paying the registration fee, into baseball and softball teams. All teams formed by the corporation shall be affiliated with a minimum of one baseball or softball league.

      OFFICERS

      Article IV

      A. The officers of this corporation shall be elected by the Board of Directors, and shall consist of a President, an Executive Vice-President, three Vice-Presidents, a Secretary and a Treasurer. The term of office for each officer shall be one year or until his successor is elected. However, the term of office of the first officers shall end at the close of the first meeting of directors following the first annual meeting of members.

      B. The Responsibilities of the President:

      1. The President shall be the chief executive officer of the corporation and shall preside at all meetings of the board of Directors and members. The President shall also have general and active management of the business of the corporation subject to the direction of the board of Directors.

      2. The President shall provide for the discharge of necessary duties of an absent member of the Board of Directors.

      3. The President shall perform the normal administrative functions necessary to accomplish the goals of the corporation.

      4. The President shall be authorized to execute notes, mortgages, deeds, agreements, and other contracts in the name of this corporation, pursuant to a resolution of the Board.

      5. The President does not vote at meetings, except in the case of a tie vote.

      C. The Responsibilities of the Executive Vice-President

      1. In the event of the temporary absence of the President, the Executive Vice-President shall preside at all meetings of the Board of Directors and members and assume all of the responsibilities of the President.

      2. The Executive Vice-President must maintain a record of all active members, and shall carry out such other duties as are assigned to him by the President or the Board.

      D. The Responsibilities of the Vice-President:

      1. An elected Vice President shall represent each division of play: Baseball, Softball, and T-ball.

      2. Each Vice-President shall be responsible for all operations of the division he represents. This includes, but is not limited to, organization of coaches, maintenance and distribution of equipment and uniforms.

      E. The Responsibilities of the Secretary

      1. The Secretary shall record and maintain the minutes of the meetings of Directors and members. The Secretary shall be responsible for recording all voting.

      2. The Secretary shall make a reasonable effort to distribute registration information to youths residing within the corporation’s geographic area.

      3. The Secretary shall inform all members of membership meetings.

      F. The Responsibilities of the Treasurer

      1. The Treasurer shall be responsible for all money handled by the corporation.

      2. The Treasurer will report all income collected and expenses incurred by the corporation.

      3. The Treasurer will assist in any cash flow projection or other financial planning at the direction of the Board of Directors.

      4. The Treasurer shall provide bond for the faithful performance of his duties in such sum and with such sureties as may be required by the Board of Directors.

      G. In the event of a vacancy in any office, the Board shall elect a replacement, who must be a director, at the next regularly-scheduled meeting or a special meeting of the Board. The new Officer shall serve the balance of the un-expired term of the vacated position.

      H. The Board of Directors shall have the authority to remove an officer from office. The motion to remove an officer must be approved by two-thirds of the entire board of Directors and will be effective immediately. Such action shall be announced at the next meeting of members.

      ELECTION PROCEDURE

      Article V

      A. The Board of Directors shall appoint an Election Committee to assist the Secretary in the nomination and election process. The committee shall consist of no more than 15 members.

      B. The Election Committee shall announce and accept nominations for the available positions. All members shall be encouraged to nominate candidates.

      C. All Nominations shall be submitted in writing to the Secretary. All nominations must bear the signature of at least three members. Nominations shall close two weeks before the annual meeting of members.

      D. The Election Committee may establish a procedure for mailing ballots to and receiving ballots by mail from members. Such procedure shall be subject to approval of the Board of Directors.

      E. The Election Committee shall count the ballots during (or, if a mail ballot procedure is used, immediately prior to) the meeting of members. The results shall be announced before the close of the meeting.

      MISCELLANEOUS

      Article VI

      A. The fiscal year of the organization shall be October 1 to September 30.

      B. At-large Committees may be appointed by resolution of the Board of Directors to serve at the pleasure of the Board, including a Rules Committee for each division.

      C. The Board of Directors may establish a code of Conduct, repeated violation of which shall be grounds for cancellation of the membership and removal of the offender from the Association, by two-thirds (2/3) majority vote of the board of Directors.

      D. There shall be at least one parents’ and one coaches’ meeting prior to the start of any baseball or softball season.

      AMENDMENTS

      Article VII

      A. Amendments to these Bylaws shall not conflict with any rule of any affiliation the Association has under contract.

      B. An amendment to these Bylaws may be proposed by resolution of the Board of Directors, or of ten percent (10%) of the members, or 45 members, whichever is less. Any such resolution shall be in writing and shall be accompanied by the written opinion of an attorney as to the legality and advisability thereof.

      C. The Secretary shall advise members of the nature of any such resolution in the notice of the annual meeting of members.

      D. Such resolution must be approved by affirmative vote of two-thirds of the members present at the annual meeting.